RFP Listings : Frequently Asked Questions

• Is there any cost to list an RFP?
• How many RFP listings can I have?
• Can I update RFP listings?
• How do I make my listing a Sealed Bid RFP?
• What is a Private RFP feature used for?
• What if I can't find the appropriate category?
• How do I upload additional documentation to supplement my RFP listing?
• How will my vendors know when I have posted an RFP?
• Can I upload any file format when creating my RFP listing?

Is there any cost to list an RFP?

No. There is never a cost to add, edit or update a listing.

How many RFP listings can I have?

Can I update RFP listings?

Yes. Listings can be updated, edited and deleted. When a listing is viewed by vendors it will display the date and time of the last update.

How do I make my listing a Sealed Bid RFP?

When you create the listing, simply check the "Sealed Bid" box. This will make sure that the proposals that are submitted will be kept secure on our servers and can not be viewed prior to the expiration of the RFP. All RFP's expire at 12:00 A.M. After the expiration of the RFP, the responses are forwarded directly to the listing member.

What is a Private RFP feature used for?

This function has been built in for entities that prequalify their vendors through a Request for Qualifications (RFQ) process. Once this is done, the qualified vendors are given a secret password which allows them to bid on the project. Vendors who were not given the password are not allowed to bid on the listing. It is up to the listing member to choose a password at the time the listing is created and to give it to the qualified vendors.

What if I can't find the appropriate category?

Please contact us, we will be happy to work with you and set up any additional categories you may need. We are working to develop a thorough category list, without redundancy, which will make it easy or vendors to find appropriate listings.

How do I upload additional documentation to supplement my RFP listing?

When you create the listing, simply check the "Upload Attachments" box. After you click on "Next", you will be taken to a screen where you can choose up to 5 files located on your PC which will be automatically uploaded to our server. These files will then be available for bidders to download when they view the RFP. These files can be in any format, but we recommend using files types which are widely used and which can be read by your vendors. BidCorp.com recommends using the Adobe Portable Format (PDF) file type and we provide a link to download the PDF reader if a vendor does not already have this free software.

How will my vendors know when I have posted an RFP?

When you create an RFP, you will be presented with the list of your vendors you entered during the registration process. Each vendor who has a check mark next to their name will receive an email indicating you have a new RFP posted at www.BidCorp.com. We also encourage you to use the phone, fax, and email to notify your regular vendors of new listings until they become regular users of www.BidCorp.com.

Can I upload any file format when creating my RFP listing?

We strongly encourage the use of a universal document format. This will ensure that all vendors downloading your RFP listing will have the software to read it. The most commonly used format on www.BidCorp.com is Adobe Acrobat (.pdf) format. Adobe Acrobat is for sale at www.Adobe.com and most computer or office retail stores. The Adobe Acrobat Reader is a free download for your vendors, and there are links to the download area in the appropriate places on the www.BidCorp.com website.